EYFS Student Reports: Create your Templates (Admin User)
This is step 1 of the EYFS Student Reports: Admin user guide.
Watch the video below and follow the steps in this guide to set up your student report templates today.
If you are a Learning Ladders admin user, follow these steps to set up your school's termly and yearly templates for EYFS.
Only admin users have access to settings for student report templates in settings> settings> student reports.
If an admin user has not customised the settings for student reports, teacher users will see the below message when clicking on students> student reports
TABLE OF CONTENTS
1. Select either the 'Yearly' or 'Termly' template
Schools have the option to create separate student report templates for termly and end of year reports.
Each template has separate settings to enable and disable modules within reports to provide schools with flexible options for sharing information at different points in the year.
There are separate Yearly and Termly templates for Reception and Pre-School/Nursery to allow for the differences in reporting in these year groups.
Before teachers can create student reports, the admin user must upload the school's logo and set sign-off settings.
2. School personalisation
An admin user will only need to upload the logo and school details on one template as this pulls through to the others.
Enter the school name into the box, click on 'upload image' to upload the school logo and fill in the optional 'school motto'.
The school name, logo and motto is displayed only on the PDF versions of the report.
3. Sign off settings
Select which users in the Learning Ladders system are allowed to sign off a report for each live year group.
What does having sign off responsibilities entail?When teachers click 'send to sign off' on a report, they select a user from the list of users with sign-off responsibilities for that year group.
The user with sign off permissions receives an email, asking them to check over the report and decide whether to mark the report as 'sign off' or 'reject sign-off' (the teacher receives an email informing them of rejection with notes from the sign off user to make changes before sending again to sign off).
To confirm the sign-off responsibilities, scroll down the page until you see the section titled 'Sign Off Responsibilities'. For each year group shown, you will need to either select at least one admin user or 'Disable' the year group.
- If you disable a year group, it will not be possible to generate reports for them
- Disabled year groups can be changed at any time
- If you add more than one sign-off contact to a year group, users will need to choose which one to send a report to for sign off.
For EYFS student reports the only year groups displayed will be the ones for that particular template e.g. either Pre-School/Nursery or Reception.
Once you have completed all year groups, make sure you 'Update Settings' before moving to the Yearly/Termly report to make any further changes.
4. Attitudes at School (Optional Module)
Admin users can create a list of reportable student attitudes nurtured by the school.
The admin user is required to create attitudes for each report template, this allows for different attitudes to be reported on at different points termly/end of year.
To add attitudes to the termly or yearly pupil report, go to Settings> Settings> Student Report and scroll down until you see the section titled, Attitudes at School.
For the yearly Reception template the attitudes at school can be used for reporting on student's outcomes against the Early Learning Goals. Simply record the ELG as the 'question' and add responses as 'Not Assessed, Emerging, Expected, Exceeding' (if used).
The school decides the attitudes and the response descriptors and colours. These attitudes will then display on every student report and will be a requirement to complete before reports can 'send to sign off'.
Should we use the attitudes to report on the characteristics of effective learning?
You can use these attitudes for this purpose if you'd like to but also note that if you have the characteristics of effective learning as ladders in your curriculum, you can write a comment and include a learning example in that way also.
To add an Attitude:
1. Click in the text box with 'Add Attitude Here' and start typing, or paste text if you have it already prepared.
2. Click 'Add Attribute' once the text is as you want it to appear.
3. Repeat this process for each new attribute.
Please note:
i. Text can be edited or amended at any time.
Attributes can be added even after reports have been created, but if the report has been published, they will not be updated with the new attribute.To add a Response:
- Click in the text box with 'Enter Response Here' and start typing, or paste text if you have it already prepared.
- Choose the colour to be associated with each response by clicking the colour box to the right of the text box.
- Click 'Add Response' once you are happy with the text and colour. (Text and colour can be edited/amended at any time).
- Repeat this process for each new response.
Remember to click 'Update Settings' after making changes.
5. Select Ladders to include in the template
All of the live ladders in the school's curriculum will be displayed. Admin users select the ladders to include in the report template. (From this selection of ladders, teachers can disable or add ladders to include in a student's report).
To report on a ladder it must be a live, published ladder in the school's curriculum (it must have at least one objective to be published).
6. General Settings
Each of these settings provides further customisation of the termly/yearly report template. A summary of their functions can be found below.
Share reports to Ladders at Home
If a school has launched Ladders at Home then student reports can be shared with parents digitally.
Sharing student reports digitally removes barriers to communicating learning to parents, with options for parents to translate reports into over 100 languages.
Attendance and Punctuality Module.
When active, this feature adds a section for users to manually enter attendance and punctuality for each student. This can be either a combination of both (text / numbers)
Include Evidence
When enabled, the Evidence feature allows teachers to add evidence for each ladder that is included in the report. Adding evidence is optional, even when the function is active.
If practitioners have uploaded files to observations, it is these files that will display for the teacher to choose from when selecting 'Evidence' for the ladder, or they can upload a new file.
Include pupil comment and evidence section
When this feature is active, teachers can add a comment and image for each report to demonstrate pupil voice. This section is added at the end of a report after the SLT and Teacher general comments section.
Disable Senior Leadership Comment
Enabling 'disable senior leadership comment' removes the Senior leadership comment box from the report.
Note: Disabling the SLT comment doesn't remove the need for SLT signoff.
Note: Disabling the SLT comment doesn't remove the need for SLT signoff.
Change label for Senior leadership comment
This option allows schools to customise the 'Senior leadership comment' label to provide more personalisation.
Once you have finished making changes to the settings, please ensure you 'Update Settings'
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