EYFS Student Reports: Teacher Guide
Your school has chosen to use Learning Ladders EYFS student reports. We understand that using any new reports system for the first time can be daunting and you may be wondering how Learning Ladders will be different.
Learning Ladders reports:
- Save you time- there's no sense in doubling up work. Your bespoke curriculum is already loaded in Learning Ladders and you may have been recording learning examples in Observations so utilise these in reports.
- Offer efficient sign-off processes- no more shared drives, lost reports or confusion over who is signing off reports.
- Provide clear visibility- filter reports by student, class, status and report type.
- Encourage improved parent engagement with reports- parents have the option to translate reports into over 100 languages, view reports online or download a copy as well as contribute with their own comment, following up with questions via 2 way messaging.
Follow the steps to get started with creating your first student reports.
TABLE OF CONTENTS
Step 1: Access your student report dashboard
Click on students> student reports on the green navigation menu.
Why do I see this page when I click on student reports?
Your school's admin user is required to create templates for student reports in the admin settings before teachers can create reports. Please direct the admin user to EYFS Student Reports: Admin user guide.
If your admin user has customised the templates, you will access your dashboard for creating, editing, signing off and publishing reports.
If this is the first time creating reports there will be no reports in 'Your Reports'. If you have created reports before, this is where you will view your reports for the classes you are assigned to. Search by student name, class, status or report view.
You will have complete visibility of your reports from 'Draft' through to 'published' status.
Draft-A user is still creating the report, clicking on 'Save Draft' to update changes before clicking 'Send to Sign Off'
Sign off requested-A teacher has sent the report to 'Sign Off' and is awaiting 'Sign off approved' or 'rejected'
Sign off refused-The user with sign off responsibilities (set by the admin user) has refused sign off and the teacher will receive feedback.
Ready to Publish-The user with sign off responsibilities has approved sign off. The report is 'ready to publish'.
Published- The report has been 'published' and shared with parents (if Ladders at Home is enabled).
Draft-A user is still creating the report, clicking on 'Save Draft' to update changes before clicking 'Send to Sign Off'
Sign off requested-A teacher has sent the report to 'Sign Off' and is awaiting 'Sign off approved' or 'rejected'
Sign off refused-The user with sign off responsibilities (set by the admin user) has refused sign off and the teacher will receive feedback.
Ready to Publish-The user with sign off responsibilities has approved sign off. The report is 'ready to publish'.
Published- The report has been 'published' and shared with parents (if Ladders at Home is enabled).
Step 2: Create new student reports
To find out how to create new reports, watch the video below or read, EYFS Student Reports: Create new student reports
Step 3: Edit draft student reports
Watch the video below to learn about how to edit draft student reports, or read EYFS Student Reports: Edit draft student reports.
Step 4: Send reports to 'Sign Off'
Whilst creating the student report templates, your school's admin user will have identified which users will have sign off responsibilities for each year group.
Read EYFS Student Reports: Sign off process to find out more about what happens when you click 'send to sign off'.
Step 5: Publish reports and share with parents
There are two ways to share student reports, either automatically via Ladders at Home (our parent portal), or downloading PDF versions of reports to email to parents.
Read EYFS Student Reports: publish reports to find out the options for publishing and sharing reports with parents.
Read EYFS Student Reports: publish reports to find out the options for publishing and sharing reports with parents.
Step 6: Parent feedback
If shared via Ladders at Home, parents have the choice to view student reports digitally or download and print the report (If 'Generate PDF' in Publish Options' has been completed- see EYFS Student Reports: publish reports).
In a digital version of the report (View Report with the eye icon), parents have the option to translate the report into any of 100 languages.
- Once submitted, parent comments cannot be changed
- The original version of the report in Learning Ladders will be updated with the parent comment
- The comment will not appear on PDF versions of the report
Parents can choose to engage in 2 way messaging with the user who published the report if the admin user has enabled 'two way messaging' in Ladders at Home settings. Read about two way messaging settings here.
If Ladders at Home is not live in your school, parents will receive a PDF copy of their child's report via email/printed copy. You can find an example PDF report attached to this guide.
Visit the school support site and benefit from the help articles for student reports or book onto one of our free ongoing CPD webinars.
If you have any questions about any stages of creating student reports, reach out to the team at support@learningladders.info
Related Articles
EYFS Student Reports: Create New Student Reports
This guide is part of the EYFS Student Reports: Teacher user guide. Watch the video below and follow the steps in the article to create new student reports in the EYFS module. In students> student reports, click on 'Create New Reports' 1. Choose ...EYFS Student Reports: Publish Reports
Before publishing reports, teachers are required to follow steps 1-4 within the EYFS Student Reports: Teacher user guide. This includes how to access the student report dashboard, create new reports, edit draft reports and send reports to sign off. ...EYFS Student Reports: Admin User Guide
Changing report format can be daunting for admin users, navigating high expectations from parents, senior leaders and teachers to implement seamless change. We've created this step by step guide to guide admin users from settings through to ...EYFS Student Reports: Edit Draft Student Reports
This guide is step 3 of the EYFS Student Reports: Teacher user guide. If you have completed step 2,'create new student reports' you will see a list of students, their class, type of report and the status of the reports in your student report ...EYFS Student Reports: Sign off Process
This is an article for both admin users and teacher users to learn about the student reports sign off process. Admin users- before teachers can send reports to 'sign off' you will need to complete the sign off responsibilities outlined in Step 1 of ...