Student Reports: Edit Draft Student Reports
This guide is step 3 of the Student Reports: Teacher user guide. If you have completed step 2, 'create new student reports' you will see a list of students, their class, type of report and the status of the reports in your student report dashboard.
To edit draft student reports, click on the eye icon to the right of the report type to open the report and depending on it's status, edit or view the report.
Reports that have a status of 'Sign off requested', 'Ready to Publish' or 'Published', can only be viewed or deleted.
TABLE OF CONTENTS
Required modules to be completed before a report can be sent for sign off:
Before a teacher can 'send to sign off', the following requirements must be met:
- If school attitudes are enabled in the report template then each attitude requires a response
- If Attendance and Punctuality is enabled, both text boxes must be populated
- Each subject must be allocated a teacher chosen from the list provided in the drop down menu. Only teachers associated to the student's class will be available
- Every subject must have a comment in the comment box- A teacher comment must have text at the end of each report
Once you have completed the above and clicked 'Save Draft', the 'Send to Sign Off' option will become active.
Custom Modules
Your school's admin user has the opportunity to include additional 'custom modules' in report templates. Your reports may or may not have these options in the template.
Your school's admin user has the opportunity to include additional 'custom modules' in report templates. Your reports may or may not have these options in the template.
Attitudes at School
Your school's admin user has populated the school attitudes and responses. Record your response against each of the attitudes.
Attendance and Punctuality
Attendance and punctuality is a manual field. Discuss with your senior leaders whether this is to be added as a number, percentage or descriptor.
Subjects
You have the option to 'Collapse' all or 'Expand' all subjects. The subjects in the report template are those that have been selected by your school's admin user.
Remove subjects
If a subject is not applicable to the student you can 'Remove subject' from the student's report. If the subject is not removed, it will require a teacher and teacher comment as required fields to sign off the report.
Add a subject
You can also add a subject to the report template by clicking on 'Add a New Subject' underneath the list of subjects. The subject must be a live subject in your school's curriculum.
Attainment and Progress
For every subject you have the option to share the Attainment and Progress judgement.
To hide these fields click on the eye icon with the line crossed through. The parent will not see an 'attainment' or 'progress' label.
The attainment and progress judgements are automatically populated. If you edit the judgement, this will be marked on the report so all users/viewers of the report are aware it's been edited (until it is published). Once published the judgements will be present without any editing note.
Where do these judgements come from?
Automated judgements in both the termly and yearly template are generated based on the formative assessment added to Learning Ladders in Classes& Groups / Students. The report type, either termly or yearly, dictates the attainment and progress judgement shared. Termly template-Attainment is calculated cumulatively and so this judgement takes into account all formative assessments recorded against a student's current academic year group objectives from start of year to that point in time. Progress is calculated afresh each half term and takes into account all assessments against all year group objectives recorded for the student. The termly progress judgement is the progress made during only the term selected e.g. Spring. Y early template-Attainment is calculated from all formative assessments recorded against a student's current academic year group objectives from the start of year to that point. Progress is showing the progress over time from the start of year through to that point in time.
Will judgements update as I add more formative assessments?
Whilst the student report is in 'draft' status, any formative assessments recorded will update the calculation the next day and the judgements will update if any changes. Once the report is sent to sign off, the attainment and progress judgements will no longer be updated.
Please note, if the judgment is 'Edited', the system will no longer auto-update the judgement if assessments are added.
Do the judgements in student reports reflect teacher judgement overrides?
No, currently the teacher judgement overrides are not reflected in student reports as the judgements are calculated using the formative assessment. The teacher is required to override the attainment and progress judgement for each student during the editing process.
Strengths and Challenges
For each subject, it is possible to indicate a student's strengths and challenges based on the objectives they are taught an the assessments recorded against them.
To add a strength or challenge:
- Click the dropdown button to view the objectives and the number of assessments/ticks recorded against each one. Scrolling down displays the objectives in descending order of assessments recorded.
- Click on the strength or challenge you'd like to include
- Click 'Add'
- The selected objectives will appear under the section you have chosen them for
Is there a maximum number of strengths and challenges?
We recommend 2-3 strengths and challenges to share with parents in order to communicate the key objectives. There isn't a maximum number of strengths and challenges but bear in mind the implication on page layout if you add a large number of strengths or challenges- one subject will not fit on a page.
Subject Comments
To add a comment, click into the box and start typing. Teachers have the ability to import or create 'predefined comments'. This saves teachers time in typing recurrent comments that may be required for multiple subjects.
To add a predefined comment from your saved list, click the 'Choose from Predefined Comments' button under the respective text box and choose the one you want to add.
The selected comment will be added to the comment box and you can edit or amend as you need.
Please make sure you click 'Save Draft' once you have finished editing every report- they do not save automatically.
Evidence
Why just tell parents about their child's learning when you can show them. Find out how to add photos, videos, audio files or PDF files to your student reports to bring learning to life.
Ladders at Home Links
Schools using National Curriculum Maths, Reading and Writing objectives can include the option to share Ladders at Home Article links for the objectives in 'challenges'.
This functionality is only live in student reports if the school's admin user has 'enabled' this feature in settings.
Teacher Comment
Finally, write your overall teacher comment about the student. This is a required field to be able to 'send to sign off'.
Utilise predefined comments by clicking on 'predefined comments', or type a comment by clicking in the text box.
Remember to Save Draft as the reports do not save automatically.
Senior Leadership Comment
If your admin user has enabled 'senior leadership comment' in the report template, there will be a box for a senior leadership comment. This is not a required field to send the report to sign off. Senior leaders as admin users can access reports to add and save their comments.
Student Comment
If your admin user has enabled 'student comment' in the report template, there will be a box for a student comment and piece of evidence. This is not a required field to send the report to sign off.
A teacher can remove the student comment within the report by clicking on 'Disable'.
Choose to 'Add Media' to reflect student voice and allow your students to share an achievement they are proud of.
Send to Sign Off
Once you have followed the above steps, that's it, click 'Save Draft' and you're ready for sign off!
Read all about the sign off procedure in, Student Reports: Send to sign off.
The 'Send to Sign Off' button will not be available (it will remain white and greyed out) until you have filled out the required fields (see top of article).
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