How to Bulk Update Student UPN (Admin User Only)

How to Bulk Update Student UPN (Admin User Only)

UPNs are the unique Identifier Learning Ladders uses for all pupils in the system. There are circumstances that sometimes make it necessary to update pupil UPNs in bulk, such as changing the Management Information System.

This feature allows schools to update as many pupil UPNs in one import file, as are required at the time. To use this feature, follow the below steps.

  1. Go to Students> Students in the main navigation.
     
  2. Click 'Update Student's UPN' towards the top right
                                                  

  3. Once on the correct page, you have options to:
    1. 'Choose a file'
    2. Update UPN (greyed out until a file has been chosen)
    3. Read the help information regarding file format and required fields.






  4. The import file will need to be generated with the four, required column headers as below;

    1. Wrong UPN

      Correct UPN

      First Name

      Last Name

      10000003

      100000055

      Tom

      Foster

    2. You can add any number of pupils on this import file, the process will only update the UPN's of pupils listed.
    3. The 'Wrong UPN' is the existing UPN and the 'Correct UPN', is the one you wish to update to for the pupil. 
    4. The file will need to be a .csv file to be imported/used with this function

  5. When the file is ready to be processed, click 'Choose a file' and navigate to the file you wish to use.

  6. To run the update process, click the 'Update UPN' button, which should be a solid colour now a file has been chosen.

  7. When the file has been imported, you will receive a report on screen, confirming what has been amended and if any errors were encountered.