Migration 25: Without Wonde MIS Integration

Migration 25: Without Wonde MIS Integration

This article outlines the Migration process for schools without a Wonde MIS integration. For a full overview of the 2025 migration, see Migration 2025.

Process without a MIS Integration
InfoIf you're interested in setting up an integration with your MIS via Wonde, then contact the team at support@learningladders.info, or read about the process: MIS Integration.


📅 Migration Starts: 1st August 2025

When you log in from 1st August 2025, you'll see a â€œWelcome Back” message.

You’ll have two options:

  • Not Ready Yet – Postpone

  • I Am Ready – Migrate



What Happens if I Postpone Migration?

            âœ… You CAN still
  1.  Download data from Assessment Summary and Insights in EYFS and KS1+/Grade 1+.

    ❌ You CANNOT:

  • Download student lists from the platform

  • Use any Learning Ladders functionality (teachers will have no access)

Choosing “I Am Ready - Migrate”

You’ll see a â€œCongratulations, you have migrated” message.

Update Student Data

To assign classes to students, you have two options.

  1. Export a student data file from your MIS

  2. Download Student Data from Learning Ladders and add in class names

InfoUntil you update your student data, your dashboard will show all students from 2024/25, but 0 Classes and 0 Groups.






Option 1- Export a Student Data file from your MIS



Option 1- Export Student Data from your MIS


Since each MIS is different, please contact your MIS provider for assistance if you're unsure how to export student data.
Learning Ladders requires the following fields to be populated in order to update a student's data:
  1. UPN (unique pupil number)
  2. First Name
  3. Last Name
  4. Date of Birth- 18/03/2025
  5. Gender- Male (M)/Female (F)
  6. Class- Class Name
  7. Year / Grade - Year/Grade 1, or 1
WarningIt is important that the UPN number used in the file is exactly the same as what is held in Learning Ladders.  A difference in UPN will result in a duplication of the student.

If you are unsure which number in your MIS was used for UPNs in Learning Ladders, check a few student's UPNs in Learning Ladders by going to Students > select student > click the eye icon > 'Edit'.



  1. After exporting the file, please make adjustments to the headers to match those below before importing:
  2. For schools using the Grades set up, please change 'Year Group' to 'Grade'.

  1. Save the file as a .CSV UTF-8 format. If you do not save the file in this format, your import will not be accepted in Learning Ladders.
  2. Go to Students > Import Students and select this saved file.

FAQ: My school’s UPNs include leading zeros. How can I prevent the file from removing them?

A: Spreadsheet applications like Excel sometimes remove leading zeros from numbers by default. To prevent this, we recommend previewing the exported file (rather than opening it directly) to ensure the UPNs are displayed correctly.

If the UPNs appear as expected, you can go ahead and import the file into Learning Ladders. If you're still experiencing issues, please contact our support team, we’re happy to help resolve any problems with leading zeros.


Option 2- Download Student Data and add classes

Go to Students > Import Students > Click Download Student Data



The file can be found in your downloads folder.

Open the file and populate the student's class name for 2025/26:



WarningDo not edit the UPN number using this file or the file will not update the student when imported back into Learning Ladders.  Contact support@learningladders.info for guidance on how to update students UPNs.

This file can also be used to add any groups, update your attributes or parent details for the student.  

Next Steps

There are four key steps you may want to take to ensure your Learning Ladders setup is up to date for the 2025/26 academic year.

1. Archive students who have left
2. Add Groups
3. Review Student Attributes
4. Update Users

Archive Leavers

Archiving leavers is quick and easy:

  1. Go to Students.
  2. Set the Class filter to ‘No class’.
  3. Use the checkboxes to select the relevant students.
  4. Click Select Action > Archive Students.



Add Groups

👇 You have two options:

Option 1: Copy Last Year’s Groups
  • Click “Add last year's groups” to reuse previous groupings.

Option 2: Import Groups via Student Data Export

  1. Go to Students > Import Students > Download Student Data
  2. In the file, enter the group name each student belongs to.
    • You can assign up to 9 groups per student using this method.




➕ Add More Than 9 Groups?

  • Click on Students, search for the student, mark the checkbox to the left of their name

  • Click 'Select Action' > Add to group






Assign teacher users to the groups by clicking on Classes & Groups > Groups > View and then 'Add Teachers'




Review Student Attributes

Student attributes are linked to the academic year. This means:
  1. Any changes made for 2025/26 will not affect attributes saved for 2024/25.
  2. Students will retain their 2024/25 attributes unless manually updated for the new year.

❌ How to Remove an Attribute from a Student

To remove a custom or default attribute from an individual student:

  1. Go to Students

  2. Search for and select the student

  3. Click Edit Student

  4. Remove the unwanted attribute


➕ How to Add Custom or Default Attributes to a Student

The system includes a set of Default Attributes such as Ethnicity, SEN (SEN Codes), EAL, Pupil Premium, and Looked After Children.

For Custom Attributes, you must first create the attribute by navigating to Settings > Settings > Custom Attributes.  Learn more.

You can then add a default or custom attribute to a student in two ways. Learn more.

Update Users

Users will remain in the site after it has migrated. As all classes have been removed, you will need to update the classes you'd like users to have access to.

➕ How to Add a Class for a User


To add classes for a user:

  1. Go to Settings

  2. Click on Users

  3. Click Export Users

  4. Open the file from your downloads

  5. By default, all users are not assigned to any classes.
    To grant access, enter the class names in the fields     Class 1, Class 2, etc.

    • Make sure to update your users after importing students.
    • You can assign up to 12 classes per user in the import file.
    • Admin users automatically have access to all classes and student data across the platform.




  6. NotesNote: The export file can only be used to add classes to users.
    To     remove class access, this must be done manually by going to:
    Settings > Users > View, then deselecting the class from the ‘Teaches classes’ dropdown menu.



  7. To change a user's permission from 'Teacher' to 'Admin',  you must manually edit this in Settings > Users > View and then change their role using the drop down beneath 'Role'.  



    If you have any queries along the way then please get in touch with the team at support@learningladders.info- we're here all summer! 

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